Invoicing conditions
With PayoutPartner, you can rest assured that the invoices you send meet all legal requirements.
Who can I send an invoice to? You can send an invoice to whomever you want. It can be either an individual or a company.
What is the difference between EHF and PDF? You can choose whether you want to send an invoice as an EHF or as a PDF.
EHF:
is an abbreviation for electronic commerce format. You can send EHF to companies that use this. It is often easier for larger companies to use EHF as it makes many internal processes easier for them. If you send an EHF to a company or an individual that does not support this format, the EHF will not appear. Therefore, you need to be sure that your customer supports EHF. Usually, the customer requests an EHF invoice themselves.
PDF:
The most common method is to send an invoice as a PDF. It is sent by e-mail.
Why do I have to have an invoice number and what is it? There are several requirements from the Accounting Act on invoicing. In order for an invoice to meet the requirements, it must have an invoice number that does not repeat itself and is verifiable.
The invoice number identifies each individual invoice and it must be a continuous number series. You only need to select the first number, such as 1001, and PayoutPartner will automatically create a continuous number series for you. Then the next invoices will look like this: 1002, 1003, 1004, etc.
Can I change or delete my invoice? As the Accounting Act has a requirement that the number series for invoices is uninterrupted, you do not have the opportunity to change or delete a sent invoice.
The solution is that you create a credit note that gets its own unique invoice number that eliminates the value of the invoice you credit.
More invoicing requirements:
- Invoice date: That is, the date the invoice was actually created, not the day you did the assignment or sold the product.
- Person / company name and organization number: If you have a company and you are registered in the VAT register, the corporate number must be followed by the letters VAT
- Buyer's name, address or organization number: You must include who the invoice is for, but there are exceptions, for example for cash sales to private individuals.
- Description of the item / service being sold.
- Quantity / scope of the item / service sold.
- Price of the item sold, with the correct VAT rate: If you are not registered in the VAT register, you do not need to fill in VAT. If you are registered in the register, the correct VAT rate must be attached.
- Due date: You must attach a deadline for when the customer must pay. You can choose how long the due date should be, but it is normal to have a due date of at least 14 days.